IFMBE Proceedings Series– Instructions for Authors for preparing Manuscripts for the IV Latin American Congress on Biomedical Engineering

A.B. Firstauthor1, C. Coauthor2 and D.E. Othercoauthor1

1 Institution/Department, Affiliation, City, Country

2 Institution/Department, Affiliation, City, Country

Abstract— Instructions for preparing papers for IVCLAIB based on IFMBE Proceedings Series are presented. They are intended to guide the authors in preparing the electronic version of their paper. Only papers prepared according to these instructions will be published in the paper and online version of Proceedings. Provide an abstract in English even when the paper can be written in portuguese, spanish or english. The abstract of your paper should be no longer than 300 words, in order to their edition in a technical program of IVCLAIB (six Abstracts per page) .

Keywords— Enter up to five keywords and separate them by commas.

INTRODUCTION

These are the instructions for preparing papers for the IVCLAIB proceedings based on the IFMBE Proceedings Series. Spanish, Portuguese and English are the official language adopted by IVCLAIB historically. Every accepted paper will be published on the IVCLAIB proceedings on a CR-ROM. Please, do not forget to prove the spelling with your spell checker. Set the language according to the language are you using, for English use English (U.S.). Read the instructions in this sample paper carefully before typing.

The papers should be submitted in their final form. The publisher will perform no further adjustments. In the Proceedings the papers will be reproduced directly from the files submitted by the authors. The authors must upload their paper in MS Word and pdf format through the conference management system.

A=B(1)

Detailed instructions for preparing the papers are listed in chapter II. Writing the paper. When you write the paper, you can either follow the descriptive rules presented in subchapter A. Descriptive rules, or install the macros prepared by the publisher, as described in subchapter B. Using macros.

Writing the paper

Descriptive rules

Paper Size: Select the custom size of paper, i.e. 21 x 27.9 cm in Page Setup in your Word Processor. Only this paper size can be accepted.

Length: The maximum document size for regular and Young Investigator Competition papers is four pages. Abstracts only will not be published.

Margins: The page layout should be "mirror margins". Leave 2.5 cm margin at the top, 4 cm at the bottom, 1.9 cm on the inside and 1.4 cm at the outside side of the page.

Page Layout: Type the paper in two columns 85,5 mm wide with a space of 6 mm between the columns. Each column should be left and right justified.

Fonts: Use Roman typeface (e.g. Times, Times New Roman) and single line spacing throughout the paper.

Title: The title should be no longer than two lines. Avoid unusual abbreviations. Center the title (14 point bold). Authors’ names and affiliations (Institution/Department, City, Country) shall span the entire page. Leave one blank line (8 point) after the title, one blank line (10 point) after the authors’ names and affiliations. Leave one blank line (20 point) between author’s info and the beginning of the paper.

Abstract: Provide an abstract of the paper (9 point bold) no longer than 300 words.

Style: Use separate sections for introduction, materials and methods, results, discussion, conclusions, acknowledgments (when appropriate), and references.

Headings: Enumerate Chapter Headings by Roman numbers (I., II., etc.). For Chapter Headings use ALL CAPS. First letter of Chapter Heading is font size 12, regular and other letters are font 8 regular style. Leave one blank line (20 point) before and one blank line (10 point) after each Chapter Heading. Subchapter Headings are font 10, italic. Enumerate Subchapter Headings by capital letters (A., B., etc.). Leave one blank line (15 point) before and one blank line (7,5 point) after each Subchapter Heading.

Body Text: Use Roman typeface (10 point regular) throughout. Only if you want to emphasize special parts of the text use Italics. Start a new paragraph by indenting it from the left margin by 4 mm (and not by inserting a blank line). Font sizes and styles to be used in the paper are summarized in Table 1.

Tables: Insert tables where appropriate (as close as possible to where they are mentioned in the text). Prefer positioning them at the top or at the bottom of the column. If necessary, span them over both columns. Enumerate them consecutively using Arabic numbers and provide a caption for each table (e.g. Table 1, Table 2,..). Use font 10 regular for Table caption, 1st letter, and font 8 regular for the rest of table caption and table legend. Place table captions and table legend above the table. Leave one blank line before (15 point) and one after (5 point) the captions. Please keep in mind the distinction between tables and figures: tables only contain alphanumerical characters and no graphical elements.

Table 1 Font sizes and styles

Item	Font Size	Font Style
Title	14	Bold
Author	12	Regular
Authors’ info	9	Regular
Abstract	9	Bold
Keywords	9	Bold
Body text	10	Regular
Chapter heading, 1st letter	12	Regular
Chapter heading, other letters	8	Regular
Subchapter heading	10	Italic
Table caption, 1st letter	10	Regular
Table legend	8	Regular
Column titles	8	Regular
Table data	8	Regular
Figure caption, 1st letter	10	Regular
Figure legend	8	Regular
Acknowledgment	8	Regular
References	8	Regular
Author’s address	8	Regular

Figures: Insert figures where appropriate (as close as possible to where they are mentioned in the text). Prefer positioning them at the top or at the bottom of the column. If necessary, span them over both columns. Enumerate them consecutively using Arabic numbers and provide a caption for each figure (e.g. Fig. 1, Fig. 2,..). Use font 10 regular for Figure caption, 1st letter, and font 8 regular for the rest of figure caption and figure legend. Place figure legend beneath figures. Leave one blank line before (5 point) and one after (15 point) the captions. Please keep in mind the distinction between tables and figures: tables only contain alphanumerical characters and no graphical elements. Do not use characters smaller than 8 points within figures. Figures are going to be reproduced in color in the electronic versions of the Proceedings, but when choosing graph colors, keep in mind that they might be printed in black and white color. Figure 1 is intended to illustrate the positioning of a figure and shows the logo of the IFMBE.

Equations: For inserting equations, use the Equation Editor. Enumerate the equations using Arabic numbers in brackets on the right hand side of the equation.

Itemizing: In case you need to itemize parts of your text, use either bullets or numbers, as shown bellow:

First item

Second item

Numbered first item

Numbered second item

References: Use Arabic numbers in square brackets to number references in such order as they appear in the text . List them in numerical order as presented under the heading ‘REFERENCES’ at the end of this Instructions.

Using macros

Macro security: Change in MS Word the basic setting “macro security” as described:

Menu bar: “Tools ( Macro ( Security ( Middle or Medium“

Restart MS Word again. A message will appear on the screen stating that the file you are using contains Macros.. Click on “Enable Macros”.

File deposition: Copy the file IFMBE_Proceedings_Template.dot into the same folder in which your word-templates are usually located (e.g. the template “normal.dot”).

Writing the article: When you start working with the template you have (amongst others) the following two options:

Highlight the file IFMBE Proceedings_Template.dot in the Explorer and choose in the menu “File ( New”.

Open a new or an existing word-document and select in menu Tools the item “Templates and Add-Ins”. Click in the Window on “Connect”, choose IFMBE_Proceedings_Template.dot, set a check on “Update Templates Automatically” and click OK.

Page setup: The page setup in this template is set to custom size of paper, i.e. 21 x 27.9 cm. The margins should be preset to “mirror margins”. In case the margins are not preset as “mirror margins”, use the macro [margins] and choose the option [mirror margins] on the menu bar.

Document structure: The first part contains a column with the paper title, the author(s) names, initials and authors’ affiliation information. The title should be no longer than two lines. Avoid unusual abbreviations. Authors’ names and affiliations (Institution/Department, City, Country) shall span the entire page. The second part includes two columns and starts with Abstract and Keywords. For formatting any of these items, you may use macros from the menu bar [article head]. Click on the [article head] button and choose the appropriate format from the falling menu.

Heading styles: Templates for paragraphs are defined with attributes of paragraphs (justification, distances in front and after a paragraph etc.) and font. If you use the Heading1 [H1] macro from the menu bar for formatting the headings of the paragraphs - the first letter will be written in capital letters and formatted two points larger than the other letters in the heading. Please write the text and then click button [H1] on the menu bar once again. If second level heading - Heading2 [H2] immediately follows Heading1 use macro [heading2_heading1] from the menu bar to format the heading. This macro prevents double distances between Heading1 and Heading2.

Macros for characters: With macros [characters template] you can format individual characters or words within a paragraph in font style: bold, italic, symbol, initial etc.

Table 2 Table caption

Table legend
Table data

Importing Tables: This template enables you to format tables within one column. In order to insert a table please use the macro [table] from the menu bar and click on [create table complete].

You will be asked for the number of rows and columns in your table. Please enter the number of rows and columns into the Input box. The table will be inserted in the document and completely formatted.

The first letters in the caption of Table and Figure will be formatted two points larger as described for Heading1. You have to use the macro [initial_10] from the menu offered by clicking on the button [characters template] menu.

To align the table to the column width, click the button [table] on the menu bar, and then choose [table column width] from the offered menu.

Importing figures: In order to insert a figure, click the button [figure] on the menu bar, and then choose [insert figure complete] from the offered menu. Select in the window the figure you want to import and click on “insert”.

The figure caption is formatted with the macros and the [figlegend] and [counter figure] from the menu bar.

Equation: Write the equation in equation editor. Equations are formatted with the macro [equation].

A + B = C	(2)

In order to insert the equation number click the button [equation] on the menu bar, and then choose [counter equation] from the offered menu. Separate the equation and the equation number by using the right tab on the keyboard. In order to achieve the requested spacing between the paragraphs and the equation click the button [equation] on the menu bar and then choose [template equation].

(3)

Fig. 1 IFMBE logo

Enumeration: There are two different kinds of formatting for enumerations. In order to use bullets, click the button [item] on the menu bar, and then choose [itemize]. In order to use numbering select the text, click the button [item] on the menu bar, and then choose [enumerate] in order to start the numbering with number 1 or choose [enumerate (cont)] in order to continue the numbering.

itemize

Macro: [item–itemize]

enumerate

Macro: [item–enumerate]

To continue numbering:

Macro: [item–enumerate (cont)].

Acknowledgment: For formatting the headlines without numbering (e.g. Acknowledgment and References) use the style “heading1_withoutNr“ from the style drop menu.

References: For automatically numbering of your references use the style: [reference_Item] from the menu bar. The Internet addresses should be formatted with [reference_available].

CONCLUSIONS

Send your papers only in electronic form. Papers must be uploaded before the deadline. After a paper is accepted for oral or poster presentation, one of the authors must complete a registration form and pay the appropriate fees before the paper can be published in the Proceedings. Please pay attention to the registration deadline.

To view the prescribed text boundaries of the paper use macro [view] on the menu bar and then choose [recommended view]. In order to reset this option choose option [undo recommended] from the menu bar [view].

ACKNOWLEDGMENT

Format the Acknowledgment and References headlines without numbering.

REFERENCES

The list of References should only include papers that are cited in the text and that have been published or accepted for publication. Citations in the text should be identified by numbers in square brackets and the list of references at the end of the paper should be numbered according to the order of appearance in the text. Examples of citations for Journal articles [1], books [2], the Digital Object Identifier (DOI) of the cited literature (which should be added at the end of the reference in question if available) [3], Proceedings papers [4] and electronic publications [5].

Cited papers that have been accepted for publication should be included in the list of references with the name of the journal and marked as ‘‘in press’’. The author is responsible for the accuracy of the references. Journal titles should be abbreviated according to Engineering Index Inc. References with correct punctuation.

Smith J, Jones M Jr, Houghton L et al. (1999) Future of health insurance. N Engl J Med 965:325–329

South J, Blass B (2001) The future of modern genomics. Blackwell, London

Smith J, Jones M Jr, Houghton L et al (1999) Future of health insurance. N Engl J Med 965:325–329 DOI 10.10007/s002149800025

Lock I, Jerov M, Scovith S (2003) Future of modeling and simulation, IFMBE Proc. vol. 4, World Congress on Med. Phys. & Biomed. Eng., Sydney, Australia, 2003, pp 789–792

IFMBE at http://www.ifmbe.org

Use macro [author address] to enter the address of the corresponding author:

Author:

Institute:

Street:

City:

Country:

Email:

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Paper Format for the IFMBE Proceedings.doc

2007-03-08